S3 Studios Ltd is committed to ensuring that those working with children and vulnerable adults adopt best practice to ensure the health, safety and welfare of the participants and staff.
The club will endeavour to promote the highest standards of care for all members, staff and officials by:
All complaints / grievances will be dealt with by the Club Manager, unless that said manager is involved with the complaint / grievance
In any type of complaint, it is advised that the issue is attempted to be resolved in the first instance with person it is concerned with in a professional manor.
The Club Manager will then:
S3 Studios Ltd has a duty of care to safeguard all children and young people involved in activities from harm. All children have a right to protection, and the needs of disabled children and others who may be particularly vulnerable must be considered. S3 will promote the safety and protection of all children involved in activities through adherence to the Child Protection guidelines.
A child is anyone who has not yet reached his or her 18th birthday. ‘Children’ therefore means ‘children and young people’ throughout. The fact that a child has reached 16 years of age, is living independently or is in further education, does not change their status or entitlement to services or protection under the Children Act 1989. The word child/children will be used throughout this policy.
The process of protecting children from abuse or neglect, preventing impairment of their health and development, and ensuring they are growing up in circumstances with the provision of safe and effective care that enables children to have optimum life changes and enter adulthood successfully.
Child protection is a part of safeguarding and promoting welfare. Effective child protection is imperative as part of the wider work to safeguard and promote the welfare of children. However, all agencies and individuals. However, all agencies and individuals should proactively work to safeguard and promote the welfare of children through good practise so that need for action to protect children from harm is reduced.
‘Who is responsible for safeguarding children’
Working Together 2006 says, “Safeguarding and promoting the welfare of children is the responsibility of the local authority (LA) working in partnership with other public organisations, the voluntary sector, children and young people, parents and carers, and the wider community” i.e. We are ALL responsible
Safeguarding is everyone’s responsibility. Therefore, everyone who works with young people and children has responsibility to keep them safe.
It is also important to recognise that some children and young people are more vulnerable than others. This may include children with specialist behavioural, physical and mental needs.
S3s goal is to create an environment where all children can achieve and be happy. All GK staff have a duty of care when working with children.
It is not the responsibility of anyone working in S3 to decide whether or not child abuse has taken place. However, there is a responsibility to act on any concerns by reporting these to the appropriate officer or the appropriate authorities. S3 will assure all staff/volunteers that it will fully support and protect anyone, who in good faith reports his or her concern that a colleague is, or may be, abusing a child. Where there is a complaint against a member of staff there may be three types of investigation:
The results of the police and child protection investigation may well influence and inform the disciplinary investigation, but all available information will be used to reach a decision.
Report your concerns to the Club Child Protection Officer, who should contact social services or police or the S3 head office as soon as possible.
S3 must ensure that:
There is a designated child protection person at each site who takes the lead on all safeguarding issues. The responsibilities of this person should include.- Promotion the welfare of children and the importance of safeguarding
If the club is commissioning a professional photographer or inviting the press to an event, it is important that they understand your expectations of them in relation to child protection. They must have identification which they wear throughout. Permission must be obtained by parents to take photos and videos.
All parents must sign a relevant photography waiver on joining S3. It should be noted that some parents do not want their child to be photographed or are not allowed (adopted /fostered children for example). Teachers and staff should take care to ensure this is adhered to at all times.
DATA PROTECTION PRIVACY NOTICE (Recruitment)
This notice explains what personal data (information) we will hold about you, how we collect it, and how we will use and may share information about you during the application process. We are required to notify you of this information, under data protection legislation. Please ensure that you read this notice (sometimes referred to as a ‘privacy notice’) and any other similar notice we may provide to you from time to time when we collect or process personal information about you.
Who collects the information
S3 Studios Ltd (‘Company’) is a ‘data controller’ and gathers and uses certain information about you. References to ‘we’ or ‘us’ mean S3 Studios or Street Styles 4 All.
Data protection principles
We will comply with the data protection principles when gathering and using personal information, as set out in our data protection (employment) policy.
About the information we collect and hold
What information We may collect the following information up to and including the shortlisting stage of the recruitment process:
We may collect the following information after the shortlisting stage, and before making a final decision to recruit:
How we collect the information
We may collect this information from you, your referees (details of whom you will have provided), your education provider, the relevant professional body, the Disclosure and Barring Service (DBS), which may be accessed through Experian, the Home Office.
Why we collect the information and how we use it
We will typically collect and use this information for the following purposes (other purposes that may also apply are explained in our data protection policy:
We seek to ensure that our information collection and processing is always proportionate. We will notify you of any changes to information we collect or to the purposes for which we collect and process it.
How we may share the information
We may also need to share some of the above categories of personal information with other parties, such as HR consultants and professional advisers. Usually, information will be anonymised but this may not always be possible. The recipient of the information will be bound by confidentiality obligations. We may also be required to share some personal information as required to comply with the law.
Sensitive personal information and criminal records information
Further details on how we handle sensitive personal information and information relating to criminal convictions and offences are set out in our data protection policy on processing special categories of data, and, where relevant our criminal records policy, as required under Data Protection Bill. These policies are available from the HR team or by contacting the HR Manager, Robert Gregg at firstname.lastname@example.org.
Where information may be held
Information may be held at our offices and those of our group companies, and third party agencies, service providers, representatives and agents as described above. How long we keep your information We keep the personal information that we obtain about you during the recruitment process for no longer than is necessary for the purposes for which it is processed. How long we keep your information will depend on whether your application is successful and you become employed by us, the nature of the information concerned and the purposes for which it is processed.
We will keep recruitment information (including interview notes) for no longer than is reasonable, taking into account the limitation periods for potential claims such as race or sex discrimination (as extended to take account of early conciliation), after which they will be destroyed. If there is a clear business reason for keeping recruitment records for longer than May 2018 3 the recruitment period, we may do so but will first consider whether the records can be pseudonymised, and the longer period for which they will be kept.
If your application is successful, we will keep only the recruitment information that is necessary in relation to your employment.
For further information, see our data protection privacy notice (employment). Further details on our approach to information retention and destruction are available in our Record Retention policy.
Your rights to correct and access your information and to ask for it to be erased
Please contact the HR Manager, Robert Gregg at email@example.com, if (in accordance with applicable law) you would like to correct or request access to information that we hold relating to you or if you have any questions about this notice. You also have the right to ask for some but not all of the information we hold and process to be erased (the ‘right to be forgotten’) in certain circumstances. The Data Protection Officer will provide you with further information about the right to be forgotten, if you ask for it. Keeping your personal information secure We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality. We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so. How to complain We hope that the HR Manager, Robert Gregg can resolve any query or concern you raise about our use of your information. If not, contact the Information Commissioner at ico.org.uk/concerns/ or telephone: 0303 123 1113 for further information about your rights and how to make a formal complaint.
With a member’s permission, we may use or republish your posted text, photo, video or other materials (collectively “content”) as outlined below. Examples of where this content may be used are: s3studios.co.uk, streetstyles4all.co.uk, or any of the S3 Studios/Street Styles 4 All social media platforms: Facebook, Twitter, Youtube, Instagram and any future platforms that S3 uses for promotion.
By posting or otherwise making available any content on a public social media platform about your S3 Studios experience, and responding “yes” if we ask for your permission to repost content on our owned channels, including, but not limited to, the ones mentioned above, you represent and warrant that you are thirteen (13)* years of age or older and that you agree to the following terms and conditions:
You grant us the right to copy, reproduce, edit, publish, post, distribute, or otherwise provide to others, your Content in any and all media, formats, and channels (now in existence or hereinafter developed) for any purpose, including advertising and commercial purposes.
By granting us permission when we request to use your content, you represent and warrant that the content does not violate or infringe any rights of any third party.
We will make every effort to credit you as the author/source of the content by referring to your Social Media Platform handle, name, or identifier. If you would like to request the takedown of user generated content that you feel was posted without your permission or consent, we will remove it promptly if you send an email to firstname.lastname@example.org with the following information:
S3 Studios social media platforms are intended for users who are 13 years of age and older. If you are under the age of 13, you are not permitted to submit any personal information to us on our social media platforms. We do not knowingly collect information or user generated content from individuals under the age of 13. If a parent, guardian, or anyone else becomes aware of user generated content shared from an individual under the age of 13, please email us at email@example.com
You should be familiar with Facebook’s privacy and security policies and understand how your information can be displayed and used throughout the site as well as other third party sites that may be linked to by Facebook.